Even businesses that own fleets of autos sometimes use vehicles that do not belong to them. Often, a business asks an employee to run an errand or visit a customer or vendor using that employee’s car.
The business may become legally liable for anything an employee acting on the business’s behalf does while behind the wheel. Lawsuits and accompanying legal costs may confront the business if he has an accident. Many business automobile insurance policies cover this situation, but they do not do so automatically.
The standard Insurance Services Office Business Auto Policy uses numbered symbols to identify covered autos for each coverage the business has purchased. The policy provides liability coverage for non-owned autos only if symbols 1 or 9 are shown on the information page:
Symbol 1 — Means “Any auto.”
Symbol 9 — Means “Non-owned autos.”
The policy defines non-owned autos as autos the insured business does not own, lease, hire, rent or borrow and that are used in the business.
The term includes autos owned by:
- The business’s employees,
- Partners (if the business is a partnership),
- Members (if it is a limited liability company), or
- Members of their households.
Coverage applies only if the vehicle is used in the business or in the policyholder’s personal affairs.
To illustrate, assume that a printing company needs an emergency replacement part that broke on one of its presses.
One of the workers drives his personal vehicle to a parts warehouse 30 miles away. On his way back with the part, he collides with another car.
If the repair shop’s auto insurance policy’s information page has either symbol 1 or 9 for liability coverage, it will cover this accident. It will pay for the shop’s legal defense costs and any resulting damages the shop is liable for, up to the amount of insurance purchased.
If the policy has another symbol, it will not cover an accident resulting from the use of the mechanic’s car.
Many types of businesses allow employees or partners to use their own vehicles for work purposes. Some examples:
- Restaurants that deliver.
- Businesses that do not provide company cars for salespersons.
- Architects, attorneys, engineers, and other professionals who make site visits.
- Any organization that sends employees to offsite meetings, errands or professional conferences.
- Contractors who borrow trucks on job sites or who send employees to get tools.
- Any organization that sends employees to the bank or post office.
It is possible that the employee’s personal auto insurance policy may provide some coverage for the employer in case of an accident. But the employer should not assume that this is guaranteed.
Also, many individuals purchase the minimum amounts of insurance required by state law, so any coverage the employer shares with the employee may be used up quickly and the employer would be liable for the rest. It’s also possible that the employee’s personal insurer will subrogate with the employer’s insurer to recoup any claims payments if the accident happened in the course of an employee’s job.
The takeaway
Almost every business has a situation where it asks someone to use a personal vehicle for business. If you are concerned that you may not be covered if an employee has an accident in their own car while on the clock, make sure the proper coverage is in place. An uninsured loss can be financially devastating, but it’s easily avoidable.